Booking Information

How can the REAP Team serve you?

The REAP Team is available to serve your church or school; though our primary call is to serve groups here in the Archdiocese of St. Louis, we are willing to make special arrangements to travel outside of the Archdiocese. We are able to present retreats and mini-retreats for grade school, junior high, senior high, parent, faculty, young adult, and adult groups. We are available on weekdays, weekends, and evenings. We are willing to travel, up to a 2-hour drive out of St. Louis, to present a retreat.

What are your responsibilities?

Should you decide to book a retreat with the REAP Team, please contact us well in advance with several options of dates. It is not uncommon for some schools and parishes to secure our services over one year in advance of the actual retreat date. We ask our local contact person to be responsible for gathering background information for us about a particular group of students, reserving an adequate retreat facility, set-up, and any snack or meals that will be a part of the retreat. In some instances, students are asked to bring a brown bag lunch to retreats; if this is the case, we still ask that you please provide lunch for REAP Team members who are presenting the retreat. If sacramental needs are discerned, the local contact person is responsible for recruiting any priests who might be needed. Finally, depending upon the size of the group of students on a given retreat, we also might need some local help to facilitate small discussion groups.

What is the cost of a REAP Retreat?

Listed below is our suggested retreat fee schedule for the 2016-2017 school year (please see below that our fees will be slightly increasing for the 2017-2018 school year). The REAP Team depends primarily upon retreat fees and private donations for its existence, though we also receive some funding from the Archdiocesan Annual Catholic Appeal.

Service Fee
Our minimum fee for any ministry event is… $250.00
For a retreat for up to 25 people we ask… $110/hour
For a retreat for 26-50 people we ask… $120/hour
For a retreat for 51-75 people we ask… $140/hour
For a retreat for 76-100 people we ask… $150/hour
For a retreat for 101-125 people we ask… $160/hour
For a retreat for 126-150 people we ask… $170/hour
For a retreat for 151-175 people we ask… $180/hour
For a retreat for 176-200 people we ask… $190/hour
For a retreat for over 200 people we ask… $210/hour
For an overnight retreat, we ask… $1700.00

In addition, when a parish or school that is not a part of the Archdiocese of St. Louis employs the services of the REAP Team, we request that they cover round-trip transportation expenses. This transportation fee is currently 54 cents per mile, and this fee reflects the current Archdiocesan mileage reimbursement guidelines.

REAP Retreats Outside of the Greater St. Louis Area

The REAP Team's policy is not to drive any further than two hours from our headquarters in St. Louis to do a retreat; our experience has shown that driving more than that becomes too burdensome on our staff members and volunteers. However, we have recently begun doing some retreats at a greater distance, provided that a few team members can be flown in. The parish or school is thus charged our regular retreat fee (as stated above) along with incurring the costs for meals, rooms and travel. These events need to be booked well in advance and during a time that is not too hectic for retreats here in St. Louis.  Additionally, it can be helpful if a couple of parishes work together in organizing the REAP Team's visit to another city, in order to maximize the ministry and share expenses.

How can you get more information?

Feel free to call or e-mail Paul Masek, the director of the REAP Team, for more information regarding program fees and the availability of specific dates.

Contact Information

All of our contact information can be found here.

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Updated Retreat Fee Information for 2017-2018

Due to the increased costs of doing ministry, we are raising our retreat fees and updating our travel reimbursement policy for the 2017-2018 school year. This is our first fee increase since 2010, and we hope that it will not be prohibitive of anyone utilizing our services in the future. We are simply hoping to get closer to being "in the black" so that our ministry will continue to reach God's people for many years to come. Here are our new retreat fees for 2017-2018...

Service Fee
Our minimum fee for any ministry event is… $300.00
For a retreat for up to 25 people we ask… $130/hour
For a retreat for 26-50 people we ask… $140/hour
For a retreat for 51-75 people we ask… $160/hour
For a retreat for 76-100 people we ask… $170/hour
For a retreat for 101-125 people we ask… $180/hour
For a retreat for 126-150 people we ask… $190/hour
For a retreat for 151-175 people we ask… $200/hour
For a retreat for 176-200 people we ask… $210/hour
For a retreat for over 200 people we ask… $230/hour
For an overnight retreat, we ask… $2000.00
 

Updated Travel Reimbursement Policy for 2017-2018

 
We are eliminating the the mileage reimbursemet fee for groups outside of our Archdiocese, and will instead be charging a travel fee. This travel fee will be calculated by determining the number of hours (in 15 minute intervals) for round trip travel from our ministry office at 27 Grand Circle Drive in Maryland Heights, MO to the retreat venue - using Google Maps. This travel fee will be half of the hourly rate for that particular event.
 
(Therefore, if our round trip travel time is one hour, and your group has between 51-75 attendees, your travel fee will be $80 in addition to your regular retreat fee).
 
Again, this travel reimbursement fee is only for groups outside of the Archdiocese of St. Louis.

Retreat Scholarships

If any group that is a part of the Archdiocese of St. Louis cannot afford our retreat fee, we have scholarships available. Unfortunately, we are not able to offer scholarships to groups outside of our Archdiocese.